Donations

Guidelines for prospective donors are outlined below. Please note we are not currently accepting print materials except in special circumstances.  

Donations inquiries

Contact Rebecca Kasperavicius, Electronic Resources Librarian, to discuss whether a potential donation meets the needs and requirements of our Library collection. The Electronic Resources Librarian must approve all donations before they can be accepted.

Acceptance of donations is based on a number of factors including:

• Relevance to teaching, learning, and research
• Physical condition
• Ability of the donor to provide a list of items for review
• Indirect costs of evaluating and processing materials

Please note that the Library will not assume shipping costs.

Transfer of ownership

Should the donation be accepted, the Library becomes the owner of the materials and reserves the right to determine access, use, and retention.  

Tax receipts

Your donation may be eligible for a tax receipt. Tax receipts are issued in accordance with Canada Revenue Agency guidelines.

• The minimum amount eligible for a tax receipt is $100 and is based on the fair market value of items selected for addition to the collection.
• Collections valued under $1000 are appraised in-house by qualified library staff. Amounts are based on fair market values.
• Collections valued over $1000 must be appraised by a qualified professional appraiser approved by the Library. The Library will not assume costs related to the appraisal.
• Complimentary copies and resources purchased with grants or professional development funds are not eligible for a tax receipt.

Questions? Please contact:

Rebecca Kasperavicius,
Electronic Resources Librarian
rebeccak@nipissingu.ca
705-474-3450 ext. 4190

Archives and Special Collections may accept donations of archival material that support the teaching, learning, and research needs of Nipissing University and Canadore College. Archival material can include textual records (such as correspondence, diaries, meeting minutes, and reports), audiovisual records (photographs, video and audio recordings), maps, architectural drawings, and digital records.

Donations inquiries

Contact Ed Driedger, Manager, Archives and Access Services, to discuss whether a potential donation meets the needs and requirements of the Archives. The Manager must approve all donations before they can be accepted.

Appraisal criteria

The potential donation will be appraised to determine whether it fits the needs of the Archives. Appraisal criteria are based on the Acquisition Policy and include:

• Archival value - Enduring significance based on the administrative, legal, fiscal, evidential, or historical information the records contain
• Relevance to the Archives acquisition areas, which include the academic and cultural history of the University and College, and the history of North Bay and area
• Qualities such as physical condition, format, extent, and access restrictions that may affect preservation and access

Transfer of ownership

The donor must sign a Deed of Gift, an agreement which contains the terms of the transfer of ownership. Once the deed has been signed and the donation has been received, the Archives becomes sole owner and reserves the right to determine preservation, retention, access, and use.

Tax receipts

A donation may be eligible for a charitable tax receipt if the fair market value is determined to be over $100. Tax receipts are issued in accordance with Canada Revenue Agency guidelines, and may require a monetary appraisal by a qualified professional appraiser if their value is over $1000. In this case, the donor bears the cost of appraisal and the Archives will select the appraiser.

For more information about Archives and Special Collections, please click here.