POSITION TITLE: Residence Office Assistant
CLOSING DATE: January 16th, 2025 at 11:59PM
EMPLOYMENT DATES: August 2025 (prior to residence move-in) - April 2026
HOURS OF WORK: 20 hrs/week
RATE OF PAY: $17.20/hour + Vacation pay as determined by HR policy
JOB DESCRIPTION:
The Residence Office Assistant assists with the operation of the front desk providing customer service and residence community support to the assigned Residence complex.
DUTIES INCLUDE:
The Residence Office Assistant will assist with the following:
- Provide general information about residence, the university, and the local community
- Foster a positive, friendly, safe and inclusive atmosphere through the front desk
- Assist with residence and campus programming and service promotion (e.g., poster creation, photocopying, collecting materials, social media posts, bulletin board creation)
- Assist with the cleanliness of workspace and equipment for shifts at the front desk
- Assist with accurate tracking of services and interactions completed at the front desk.
- Assist with general office duties (e.g., sorting mail, answering inquiries, word processing, filing, etc.)
- Assist with financial transactions (e.g., laundry change, ticket sales, tuck shop sales, etc.)
- Assist with equipment lending for residents (e.g., vacuum, mop/bucket, carts, etc.)
- Assist Residence Clerk, Supervisor of Residence Services, and Residence Life Supervisor with other tasks as required
- Participate in and assist with residence passive programming provided at the front desk
- Report damages or maintenance issues through proper channels
- Work as a supportive member of the Residence Life Team
- Assist in the administration and promotion of surveys, evaluations, and feedback as directed by the Department
- Attend or complete all training sessions or workshops as required by the supervisor(s) and the University.
- Other duties as assigned
- To find out more about this position, click here.
MINIMUM QUALIFICATIONS:
- Must be able to attend the Residence Life Peer Educator Selection Process on February 1st, 2025
- Must apply and may be required to demonstrate approval for the NUWORK Program to maintain position.
- Must be a student in good standing (maintaining minimum 65% cumulative GPA).
- Strong verbal, written, and visual communication skills.
- Excellent level of responsibility, reliability, and punctuality.
- Excellent level of organizational proficiency, initiative taking, and creativity.
- Be available for scheduled shifts during the weekends prior to and after Reading Breaks.
- Be available for scheduled shifts within office hours on evenings and weekends and weekdays based on building assignment.
- Familiarity with standard computer software, social media platforms and Microsoft Teams.
- Good interpersonal communication skills and ease in relating to people from varying educational, cultural, and social backgrounds.
- Knowledge of Nipissing University programs, initiatives, and services that promote student academic and personal success is an asset.
*Please note that the availability of this position is pending final budget approval.
To apply for this position please submit a resume and cover letter referencing the job title to sdshiring@nipissingu.ca. This position is part of the Residence Life pool of Peer Educator Hiring. Applicants only need to submit one resume and cover letter to have the opportunity to be considered for all positions within the pool. By applying to this position, you are providing your consent for Student Development and Services staff to verify your student status and academic standing
We thank all applicants; however, only those to be considered for participation in the selection process will be contacted. Those contacted for consideration will be asked to provide three (3) references at a later date.
Nipissing University is committed to employment equity and strongly encourages applications, which may include self-identification in a cover letter from Indigenous peoples, women, persons with disabilities, persons who identify as 2SLGBTQI+ and racialized minorities.
Nipissing University must gather information from applicants to determine eligibility to work in Canada. Please include a statement in your application to identify whether you are a Canadian Citizen, Permanent Resident or are otherwise legally eligible to work in Canada. You must be able to provide proof of being a full-time post-secondary student, have a valid work study permit and a Social Insurance Number in order to work on-campus.
Nipissing University will provide accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation please contact Human Resources at access@nipissingu.ca.
